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History and mandatory status

USA is one of the countries that has lagged the most on developing and implementing electronic invoice, as a lot of outdated technology like faxes or paper checks are still widely used, generating huge costs on manual processing of sales and expenses.

On 2022 the Federal Reserve supported the creation of BPC, a technical committee led by industry, to define both document and exchange standards for the US, and on 2023 a second project started on e-remmitance.

Both ended succesfully, generating a UBL based american standard to be used nationwide and a governance schema for the exchange network based on DBNA, a non-profit that include different key industry members. This is very different from what we have seen in other countries where the tax authority regulates and controls the exchange networks.

On 2024, DBNA released its platform for public invoice exchange, allowing all companies to start using this new technology.

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Related authorities

DBNA = Digital Business Network Alliance https://dbnalliance.org/

FED IMPROVEMENT = Federal Reserve Payments improvements https://fedpaymentsimprovement.org/strategic-initiatives/payments-efficiency/electronic-invoices/

BPC = Business Payment Coallition https://businesspaymentscoalition.org/

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Document types

• Electronic invoice (e-invoice)
• Credit note (credit note)
• Electronic remmitance (e-remmitance)

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Taxes

The main indirect tax in the US is the sales tax, but there are many local taxes that vary on every state and county.

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Local Requirements to operate

• EIN tax id issued by the IRS for the company
• Your company will need to be activated on the exchange network. We will complete this process for you (2 to 3 business days).

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Intro Video

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About the Standard

The E-invoice Exchange Framework, promoted by the Federal Reserve and the Business Payments Coalition, represents a significant step forward in modernizing business-to-business (B2B) payments in the United States.

This new standard aims to create a virtual, interoperable network that allows businesses to send and receive electronic invoices (e-invoices) and payment remittance information seamlessly.

By establishing a common set of standards, policies, and guidelines, the E-invoice Exchange Framework ensures compatibility across different platforms and systems, much like how email networks operate. Businesses can connect to an access point (service provider) that handles the transformation and delivery of invoice data, enabling streamlined and automated processing.

This initiative addresses key inefficiencies in the current invoicing system, reducing manual processing, minimizing errors, and speeding up payment cycles, thereby enhancing overall cash flow management and operational efficiency.